1

Ctrl + Shift + A

AllCaps

Makes the selection all capitals (toggle)

2

Alt + Ctrl + 1

ApplyHeading1

Applies Heading 1 style to the selected text

3

Alt + Ctrl + 2

ApplyHeading2

Applies Heading 2 style to the selected text

4

Alt + Ctrl + 3

ApplyHeading3

Applies Heading 3 style to the selected text

5

Ctrl + Shift + L

ApplyListBullet

Applies List Bullet style to the selected text

6

Alt + F10

AppMaximize

Enlarges the application window to full size

7

Alt + F5

AppRestore

Restores the application window to normal size

8

Ctrl+B

Bold

Makes the selection bold (toggle)

9

Ctrl + PgDn

BrowseNext

Jump to the next browse object

10

Ctrl + PgUp

BrowsePrev

Jump to the previous browse object

11

Alt + Ctrl + Home

BrowseSel

Select the next/prev browse object

12

Esc

Cancel

Terminates an action

13

Ctrl+E

CenterPara

Centers the paragraph between the indents

14

Shift+F3

ChangeCase

Changes the case of the letters in the selection

15

Left arrow

CharLeft

Moves the insertion point to the left one character

16

Shift + Left arrow

CharLeftExtend

Extends the selection to the left one character

17

Rt arrow

CharRight

Moves the insertion point to the right one character

18

Shift + Rt arrow

CharRightExtend

Extends the selection to the right one character

19

Alt + Shift + C

ClosePane

Closes the active window pane (if you are in Normal View and have, for example, the Footnote pane open)

20

Alt+Drag (or press Ctrl + Shift + F8 and drag, but Alt + Drag is far easier!)

ColumnSelect

Selects a columnar block of text

21

Ctrl +Shift+C

CopyFormat

Copies the formatting of the selection

22

Shift + F2

CopyText

Makes a copy of the selection without using the clipboard (press Return to paste)

23

Alt + F3

CreateAutoText

Adds an AutoText entry to the active template

24

Ctrl+ Backspace

DeleteBackWord

Deletes the previous word without putting it on the Clipboard

25

Ctrl + Del

DeleteWord

Deletes the next word without putting it on the Clipboard

26

Ctrl+W, Ctrl+F4

DocClose

Prompts to save the document and then closes the active window. (But doesn't intercept the menu command)

27

Ctrl + F10

DocMaximize

Enlarges the active window to full size

28

Ctrl + F7

DocMove

Changes the position of the active window

29

Ctrl + F5

DocRestore

Restores the window to normal size

30

Ctrl + F8

DocSize

Changes the size of the active window

31

Alt + Ctrl + S 

DocSplit 

Splits the active window horizontally and then adjusts the split 

32

Alt + Shift + F9 

DoFieldClick 

Executes the action associated with macrobutton fields 

33

Ctrl + Shift + D 

DoubleUnderline 

Double underlines the selection (toggle) 

34

Alt R, G 

DrawGroup 

Groups the selected drawing objects 

35

Alt R, I 

DrawSnapToGrid 

Sets up a grid for aligning drawing objects 

36

Alt R, U 

DrawUngroup 

Ungroups the selected group of drawing objects 

37

Ctrl+Shift+F5 (Or: Alt I, K) 

EditBookmark 

Brings up the bookmark dialog 

38

Del 

EditClear 

Performs a forward delete or removes the selection without putting it on the Clipboard 

39

Ctrl+C 

EditCopy 

Copies the selection and puts it on the Clipboard 

40

Ctrl+X 

EditCut 

Cuts the selection and puts it on the Clipboard 

41

Ctrl+F 

EditFind 

Finds the specified text or the specified formatting 

42

F5, Ctrl+G 

EditGoTo 

Jumps to a specified place in the active document 

43

Alt E, K 

EditLinks 

Allows links to be viewed, updated, opened, or removed 

44

Ctrl+V 

EditPaste 

Inserts the Clipboard contents at the insertion point 

45

Alt E, S 

EditPasteSpecial 

Inserts the Clipboard contents as a linked object, embedded object, or other format 

46

Alt + Shift + Backspc 

EditRedo 

Redoes the last action that was undone 

47

F4 

EditRedoOrRepeat 

Repeats the last command, or redoes the last action that was undone (unfortunately, doesn't work for as many commands in Word 2000 as in Word 97 and below, but this is still one of Word's most useful shortcuts, if not the most useful) 

48

Ctrl+H 

EditReplace 

Finds the specified text or the specified formatting and replaces it 

49

Ctrl+A 

EditSelectAll 

Selects the entire document 

50

Ctrl+Z 

EditUndo 

Reverses the last action 

51

Alt + PageDn (to select to end of column, use Alt + Shift + PgDn) 

EndOfColumn 

Moves to the last cell in the current table column 

52

Ctrl+Shift+End 

EndOfDocExtend 

Extends the selection to the end of the last line of the document 

53

Ctrl+End 

EndOfDocument 

Moves the insertion point to the end of the last line of the document 

54

End 

EndOfLine 

Moves the insertion point to the end of the current line 

55

Shift+End 

EndOfLineExtend 

Extends the selection to the end of the current line 

56

Alt+End 

EndOfRow 

Moves to the last cell in the current row 

57

Alt + Ctrl + PgDn 

EndOfWindow 

Moves the insertion point to the end of the last visible line on the screen 

58

Shift + Alt + Ctrl + PgDn 

EndOfWindowExtend 

Extends the selection to the end of the last visible line on the screen 

59

F8 (press Esc to turn off) 

ExtendSelection 

Turns on extend selection mode and then expands the selection with the direction keys 

60

Alt + F4 (<9>) 

FileCloseOrExit 

Closes the current document, or if no documents are open, quits Word. Horrible command, as it makes it a long winded business to quit Word. But there's a simple solution – assign Alt+F4 to FileExit instead.

61

Alt + F4 (Word 97) 

FileExit 

Quits Microsoft Word and prompts to save the documents (does intercept the menu item, but not the keyboard shortcut, or the x button. An AutoExit macro is usually a better way of intercepting this). 

62

Ctrl+N!! 

FileNew 

Creates a new document or template (brings up the dialog). Note that: Word pretends that Ctrl+N is assigned to FileNew but it isn't, it's assigned to FileNewDefault You can fix this in Word 2000 by assigning Ctrl+N to the FileNewDialog command. In Word 97 the only way to fix it is to create a macro called FileNew (to do this, press Alt + F8, type "FileNew" without the quotes and Click "Create". The macro will automatically contain the code needed to make it work). 

63

Ctrl+N 

FileNewDefault 

Creates a new document based on the Normal template. 

64

Ctrl+O 

FileOpen 

Opens an existing document or template 

65

Alt F, U 

FilePageSetup 

Changes the page setup of the selected sections 

66

Ctrl + P 

FilePrint 

Prints the active document (brings up the dialog) 

67

Ctrl+F2 

FilePrintPreview 

Displays full pages as they will be printed 

68

Alt F, I 

FileProperties 

Shows the properties of the active document 

69

Ctrl+S 

FileSave 

FileSave 

70

Alt F, A (or F12) 

FileSaveAs 

Saves a copy of the document in a separate file (brings up the dialog) 

71

Ctrl+Shift+F 

Font 

Activates the Fonts listbox on the formatting toolbar 

72

Ctrl+Shift+P 

FontSizeSelect 

Activates the Font Size drop-down on the formatting toolbar 

73

Alt + Ctrl + K 

FormatAutoFormat 

Automatically formats a document (or sometimes, automatically screws it up) 

74

Alt O, B 

FormatBordersAndSha ding 

Changes the borders and shading of the selected paragraphs, table cells, and pictures 

75

Alt O, E 

FormatChangeCase 

Changes the case of the letters in the selection 

76

Alt O, C 

FormatColumns 

Changes the column format of the selected sections (brings up the dialog) 

77

Alt O, D 

FormatDropCap 

Formats the first character of current paragraph as a dropped capital (must select it first) 

78

Ctrl+D 

FormatFont 

Brings up the Format + Font dialog 

79

Alt + Shift + R 

FormatHeaderFooterL ink 

Links the current header/footer to the previous section (but does not intercept the button on the Header Footer toolbar) 

80

Alt O, P 

FormatParagraph 

Brings up the Format Paragraph dialog 

81

Alt O, S 

FormatStyle 

Applies, creates, or modifies styles 

82

Alt O, T 

FormatTabs 

Brings up the Format Tabs dialog 

83

Shift + F5 

GoBack 

Returns to the previous insertion point (goes back to up to 3 points, then returns to where you started; this is one of the most useful shortcuts of them all. Also useful when opening a document, if you want to g straight to where you were last editing it) 

84

Ctrl + > 

GrowFont 

Increases the font size of the selection 

85

Ctrl + ] 

GrowFontOnePoint 

Increases the font size of the selection by one point 

86

Ctrl + T (or drag the ruler) 

HangingIndent 

Increases the hanging indent 

87

F1 

Help 

Microsoft Word Help 

88

Shift + F1 

HelpTool 

Lets you get help on a command or screen region or examine text properties 

89

Ctrl + Shift + H 

Hidden 

Makes the selection hidden text (toggle) 

90

Click on it 

HyperlinkOpen 

Connect to a hyperlink's address 

91

Ctrl + M (or drag the ruler) 

Indent 

Moves the left indent to the next tab stop 

92

Alt + Ctrl + M (or Alt I, M) 

InsertAnnotation 

Inserts a comment 

93

F3 

InsertAutoText 

Replaces the name of the AutoText entry with its contents 

94

Alt I, B 

InsertBreak 

Ends a page, column, or section at the insertion point 

95

Alt I, C 

InsertCaption 

Inserts a caption above or below a selected object 

96

Ctrl + Shift + Return 

InsertColumnBreak 

Inserts a column break at the insertion point 

97

Alt + Shift + D 

InsertDateField 

Inserts a date field 

98

Alt + Ctrl + D 

InsertEndnoteNow 

Inserts an endnote reference at the insertion point without displaying the dialog 

99

Alt I, F 

InsertField 

Inserts a field in the active document 

100

Ctrl+F9 

InsertFieldChars 

Inserts an empty field with the enclosing field characters 

101

Alt I, L 

InsertFile 

Inserts the text of another file into the active document 

102

Alt I, N 

InsertFootnote 

Inserts a footnote or endnote reference at the insertion point 

103

Alt + Ctrl + F 

InsertFootnoteNow 

Inserts a footnote reference at the insertion point without displaying the dialog 

104

Ctrl + K 

InsertHyperlink 

Insert Hyperlink 

105

Alt I, D 

InsertIndexAndTable s 

Inserts an index or a table of contents, figures, or authorities into the document 

106

Alt + Ctrl + L 

InsertListNumField 

Inserts a ListNum Field 

107

Alt + Shift + F 

InsertMergeField 

Brings up a dialog to insert a mail merge field at the insertion point. (It does not intercept the button on the Mail merge. toolbar) 

108

Ctrl + Return 

InsertPageBreak 

Inserts a page break at the insertion point 

109

Alt + Shift + P 

InsertPageField 

Inserts a page number field 

110

Ctrl + Shift + F3 

InsertSpike 

Empties the spike AutoText entry and inserts all of its contents into the document 

111

Alt + Shift + T 

InsertTimeField 

Inserts a time field 

112

Ctrl + I 

Italic 

Makes the selection italic (toggle) 

113

Ctrl + J 

JustifyPara 

Aligns the paragraph at both the left and the right indent 

114

Ctrl + L 

LeftPara 

Aligns the paragraph at the left indent 

115

Down arrow 

LineDown 

Moves the insertion point down one line 

116

Shift + down arrow 

LineDownExtend 

Extends the selection down one line 

117

Up arrow 

LineUp 

Moves the insertion point up one line 

118

Shift + up arrow 

LineUpExtend 

Extends the selection up one line 

119

Ctrl + F11 

LockFields 

Locks the selected fields to prevent updating 

120

Alt + Shift + K 

MailMergeCheck 

Checks for errors in a mail merge 

121

Alt+Shift+E 

MailMergeEditDataSo urce 

Lets you edit a mail merge data source 

122

Alt + Shift + N 

MailMergeToDoc 

Collects the results of the mail merge in a document 

123

Alt Shift + M 

MailMergeToPrinter 

Sends the results of the mail merge to the printer 

124

Alt + Shift + I 

MarkCitation 

Marks the text you want to include in the table of authorities 

125

Alt + Shift + X 

MarkIndexEntry 

Marks the text you want to include in the index 

126

Alt + Shift + O 

MarkTableOfContents Entry 

Inserts a TC field (but it is far better to use Heading Styles to generate your Table of Contents instead) 

127

Alt or F10 

MenuMode 

Makes the menu bar active 

128

Alt + Shift + F11 

MicrosoftScriptEdit or 

Starts or switches to Microsoft Development Environment application, allowing you to view the HTML/XML source code that would be behind the document if it were in ..htm format (or that is behind it if it already is in .htm format). 

129

Alt + Ctrl + F1 

MicrosoftSystemInfo 

Execute the Microsoft System Info application 

130

F2 

MoveText 

Moves the selection to a specified location without using the clipboard (press Return to execute the more) 

131

Tab 

NextCell 

Moves to the next table cell 

132

F11 

NextField 

Moves to the next field 

133

Alt + F7 

NextMisspelling 

Find next spelling error 

134

Alt + down arrow 

NextObject 

Moves to the next object on the page 

135

Ctrl + F6 

NextWindow 

Switches to the next document window, equivalent to selecting a document from the Window menu. 

136

Ctrl+Shift+N 

NormalStyle 

Applies the Normal style 

137

Ctrl + 0 

OpenOrCloseUpPara 

Sets or removes extra spacing above the selected paragraph 

138

F6 

OtherPane 

Switches to another window pane in Normal View (for instance, if you have if you have a Footnotes pane open in Normal view and want to switch to the main document and back without closing the pane). 

139

Alt + _ 

OutlineCollapse 

Collapses an Outline in Outline View by one level 

140

Alt+Shift+rt arrow 

OutlineDemote 

Demotes the selected paragraphs one heading level 

141

Alt + + 

OutlineExpand 

Expands an Outline in Outline View by one level 

142

Alt+Shift+down arrow 

OutlineMoveDown 

Moves the selection below the next item in the outline 

143

Alt+Shift+up arrow 

OutlineMoveUp 

Moves the selection above the previous item in the outline 

144

Alt+Shift+left arrow 

OutlinePromote 

Promotes the selected paragraphs one heading level 

145

Alt + Shift + L 

OutlineShowFirstLin e 

Toggles between showing the first line of each paragraph only or showing all of the body text in the outline 

146

Ins 

Overtype 

Toggles the typing mode between replacing and inserting 

147

PgDn 

PageDown 

Moves the insertion point and document display to the next screen of text 

148

Shift+ PgDn 

PageDownExtend 

Extends the selection and changes the document display to the next screen of text

149

PgUp 

PageUp 

Moves the insertion point and document display to the previous screen of text 

150

Shift + PgUp 

PageUpExtend 

Extends the selection and changes the document display to the previous screen of text 

151

Ctrl + down arrow 

ParaDown 

Moves the insertion point to the beginning of the next paragraph 

152

Shift + Ctrl + down arrow 

ParaDownExtend 

Extends the selection to the beginning of the next paragraph 

153

Ctrl + up arrow 

ParaUp 

Moves the insertion point to the beginning of the previous paragraph 

154

Shift + Ctrl + up arrow 

ParaUpExtend 

Extends the selection to the beginning of the previous paragraph 

155

Ctrl+Shift+V 

PasteFormat 

Applies the previously copied formatting to selection 

156

Shift + Tab 

PrevCell 

Moves to the previous table cell 

157

Shift + F11 

PrevField 

Moves to the previous field 

158

Alt + up arrow 

PrevObject 

Moves to the previous object on the page 

159

Ctrl + Shift + F6 

PrevWindow 

Switches back to the previous document window 

160

Sfift+F4 

RepeatFind 

Repeats Go To or Find to find the next occurrence 

161

Ctrl+Spacebar 

ResetChar 

Makes the selection the default character format of the applied style 

162

Ctrl+Q 

ResetPara 

Makes the selection the default paragraph format of the applied style 

163

Ctrl +R 

RightPara 

Aligns the paragraph at the right indent 

164

Ctrl + * 

ShowAll 

Shows/hides all nonprinting characters 

165

Alt + Shift + A 

ShowAllHeadings 

Displays all of the heading levels and the body text in Outline View 

166

Ctrl + < 

ShrinkFont 

Decreases the font size of the selection 

167

Ctrl + [ 

ShrinkFontOnePoint 

Decreases the font size of the selection by one point 

168

Ctrl + Shift + K 

SmallCaps 

Makes the selection small capitals (toggle) 

169

Ctrl + 1 

SpacePara1 

Sets the line spacing to single space 

170

Ctrl + 5 

SpacePara15 

Sets the line spacing to one-and-one- half space 

171

Ctrl + 2 

SpacePara2 

Sets the line spacing to double space 

172

Ctrl + F3 

Spike 

Deletes the selection and adds it to the "Spike" AutoText entry (which allows you to move text and graphics from nonadjacent locations) 

173

Alt + PgUp 

StartOfColumn 

Moves to the first cell in the current column 

174

Ctrl+Shift+Home 

StartOfDocExtend 

Extends the selection to the beginning of the first line of the document 

175

Ctrl +Home 

StartOfDocument 

Moves the insertion point to the beginning of the first line of the document 

176

Home 

StartOfLine 

Moves the insertion point to the beginning of the current line 

177

Shift+Home 

StartOfLineExtend 

Extends the selection to the beginning of the current line 

178

Alt+Home 

StartOfRow 

Moves to the first cell in the current row 

179

Alt+Ctrl+PgUp 

StartOfWindow 

Moves the insertion point to the beginning of the first visible line on the screen 

180

Shift+ Alt+Ctrl+PgUp 

StartOfWindowExtend 

Extends the selection to the beginning of the first visible line on the screen 

181

Strl + Shift + S 

Style 

Activates the Style drop-down on the Formatting toolbar 

182

Ctrl + = 

Subscript 

Makes the selection subscript (toggle) 

183

Ctrl + + 

Superscript 

Makes the selection superscript (toggle) 

184

Ctrl + Shift + Q 

SymbolFont 

Applies the Symbol font to the selection 

185

Alt A, F 

TableAutoFormat 

Applies a set of formatting to a table 

186

Alt A, H 

TableHeadings 

Toggles table headings attribute on and off 

187

Alt + click  (Alt + drag to select several) 

TableSelectColumn 

Selects the current column in a table 

188

Click in left margin 

TableSelectRow 

Selects the current row in a table 

189

Alt + double-click 

TableSelectTable 

Selects an entire table 

190

Alt + Ctrl + U 

TableUpdateAutoForm at 

Updates the table formatting to match the applied Table Autoformat settings 

191

Shift + F9 (Alt + F9 toggles all field codes on or off) 

ToggleFieldDisplay 

Shows the field codes or the results for the selection (toggle) 

192

Alt T, C 

ToolsCustomize 

Allows you to customizes the Word user interface (menus, keyboard and toolbars) and store the customizations in a template (defaults to Normal.dot, so be careful!) 

193

Alt + F8 

ToolsMacro 

Runs, creates, deletes, or revises a macro 

194

F7 

ToolsProofing 

Checks the spelling and grammar in the active document 

195

Ctr.l + Shift + E 

ToolsRevisionMarksT oggle 

Toggles track changes for the active document 

196

Shift + F7 

ToolsThesaurus 

Finds a synonym for the selected word 

197

Ctrl+U 

Underline 

Formats the selection with a continuous underline (toggle) 

198

Ctrl + Shift + T  (or drag the ruler) 

UnHang 

Decreases the hanging indent 

199

Ctrl + Shift + M  (or drag the ruler) 

UnIndent 

Moves the left indent to the previous tab stop 

200

Ctrl+Shift+F9 

UnlinkFields 

Permanently replaces the field codes with the results 

201

Ctrl + Shift + F11 

UnlockFields 

Unlocks the selected fields for updating 

202

F9 

UpdateFields 

Updates and displays the results of the selected fields 

203

Ctrl + Shiift + F7 

UpdateSource 

Copies the modified text of a linked file back to its source file 

204

Hover over comment 

ViewAnnotations 

Show or hide the comment pane 

205

Dbl-click the endnote reference 

ViewEndnoteArea 

If in Normal View, opens a pane for viewing and editing the endnote (toggle). If in Page/Print Layout View, switches from the body text to the endnote or vice versa 

206

At + F9 

ViewFieldCodes 

Shows the field codes or results for all fields (toggle) 

207

Dbl-click the footnote reference 

ViewFootnoteArea 

If in Normal View, opens a pane for viewing and editing the footnote (toggle). If in Page/Print Layout View, switches from the body text to the footnote or vice versa. 

208

Alt V, F 

ViewFootnotes 

If in Normal View, opens a pane for viewing and editing footnotes and endnotes (toggle). If in Page/Print Layout View, switches from the body text to the footnotes/endnotes or vice versa. 

209

Alt V, H 

ViewHeader 

Displays header in page layout view 

210

Alt V, N  (or Alt + Ctrl + N) 

ViewNormal 

Changes the editing view to normal view 

211

Alt V, O  (or Alt + Ctrl + O) 

ViewOutline 

Displays a document's outline 

212

Alt V, P  (or Alt + Ctrl + P) 

ViewPage 

Displays the page more-or-less as it will be printed, and allows editing (In Word 2000 the menu item is called Print Layout, but fortunately the command hasn't changed. 

213

Alt + F11 

ViewVBCode 

Shows the VB editing environment (Tools + Macro + Visual Basic Editor) 

214

Alt + left arrow 

WebGoBack 

Backward hyperlink (useful if you clicked on a page number hyperlink in the table of contents and then want to return to the TOC) 

215

Alt + rt arrow 

WebGoForward 

Forward hyperlink 

216

Alt W, A 

WindowArrangeAll 

Arranges windows as non-overlapping tiles 

217

Ctrl + left arrow 

WordLeft 

Moves the insertion point to the left one word 

218

Shift + Ctrl + left arrow 

WordLeftExtend 

Extends the selection to the left one word 

219

Ctrl + rt arrow 

WordRight 

Moves the insertion point to the right one word 

220

Shift + Ctrl + rt arrow 

WordRightExtend 

Extends the selection to the right one word 

221

Ctrl + Shift + W 

WordUnderline 

Underlines the words but not the spaces in the selection (toggle)